قائمة تحقق لضبط وثائق المشروع

مجالات التركيز

أربعة مجالات منظَّمة هي الأهم في هذا الموضوع.

1. 01

   ابدأ المشروع بسجل مستندات

   منح سجل واحد لجميع المستندات المنضبطة المشروع مصدر حقيقة مشتركاً منذ اليوم الأول. لكل مستند مُعرِّف وحالة ومسؤول.

2. 02

   استخدم حالات تطابق العملية

   مسودة وقيد المراجعة ومعتمد ومُصدَّر هي الحد الأدنى. الحالات الظاهرة للجميع تزيل الغموض بشأن النسخة التي ينبغي أن تستخدمها الفرق.

3. 03

   وجّه إرسالات الوثائق عبر النظام

   إصدار الرسومات أو التقديمات عبر المنصة يُبقي سجل التوزيع مع المستند نفسه، جاهزاً للتدقيق التالي.

4. 04

   أنهِ المشروع بأرشيف كامل

   يحفظ الأرشيف المنضبط عند انتهاء المشروع سجل «كما بُني». وقواعد الاحتفاظ تُبقي ما يجب الاحتفاظ به وتحرر ما عداه.

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