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DoconaxDoconax

Enterprise document management

Every document accounted for.Every revision controlled.

Doconax gives engineering, construction and regulated teams a single place to manage documents, control revisions, run approvals and collaborate with external partners — with an audit trail at every step.

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Product interface shown as a representation.

  • Document control
  • Workflow
  • Collaboration
  • Audit trail
  • Cloud storage
  • Security

The challenge

What goes wrong without a controlled system

When documents live in email threads, shared drives and personal folders, control becomes guesswork.

The answer is one governed system.

Doconax routes documents through defined stages with explicit approvals, so the current revision is always known and everything is traceable.

See how it works
  • Scattered storageFiles spread across drives, email and personal devices.
  • Revision chaosMultiple copies with no clear statement of which is current.
  • Manual approvalsTracking reviews and sign-offs by email and phone.
  • Weak audit trailNo reliable record of who changed what and when.
  • Limited visibilityNo live view of documents under review or overdue.
  • External coordinationContractors and clients left out of a controlled loop.
  • Slow retrievalTime lost hunting for the correct version.
  • Unclear permissionsAccess is hard to grant, scope and revoke cleanly.

One controlled lifecycle

From first version to final archive

Documents move through capture, classification, review, approval, release and archiving — each stage recorded and attributed.

01

Capture

Documents enter the system from upload, email or scan.

State: Registered

02

Classify

Type, category and metadata are assigned at registration.

State: Classified

03

Review

Document control verifies completeness before routing for approval.

State: Under review

04

Approve

Named roles review and sign off according to the workflow.

State: Approved

05

Release

The approved version is released as the current controlled revision.

State: Released

06

Archive

Superseded revisions are retained for the audit and retention period.

State: Archived

Evidence, not just activity

Every change is attached to a version, an author and an approval event, so you can reconstruct exactly what happened.

  • Versioned releases
  • Attributed changes
  • Approval records
  • Auditable history

Project Procedure — HSE-0031

Document register activity

Controlled revisions

  1. Released revision R05

    R05 Released

    Released as the current controlled revision and distributed per the permit.

    Technical dept. 2h ago

  2. Revision R04 approved

    R04 Approved

    Approved by the technical lead with no further comments.

    Design 4h ago

  3. Revision R03 returned

    R03 Revision requested

    Returned with comments; revision requested before release.

    Engineering 1d ago

  4. Revision R02 superseded

    R02 Superseded

    Superseded by R03 when the updated scope was registered.

    Design 4d ago

Document management

A compliant register for every document

Register documents with numbers, categories, owners and statuses, and keep every revision in one traceable record.

Document management
  • Revision control with a single current version
  • Structured document registers
  • Transmittals for formal document transmittal
  • Submittal review with explicit approval
  • Drawing and revision sets
  • Search and retrieval by metadata

Workflow

Approvals that follow your process

Define review and approval routes, assign responsibilities, set SLAs and let the system escalate what is overdue.

Workflow engine
  • Multi-step approval routes
  • Parallel and conditional routing
  • Role-based assignments
  • SLA and due-date tracking
  • Automatic escalation
  • Complete decision history

Document drive

Secure, permission-based file storage

Store files in a controlled workspace where access, sharing and expiring links are explicit rather than accidental.

Document drive
  • Structured folder and file organization
  • Preview common file formats
  • Controlled sharing and expiring links
  • Granular permissions
  • Explicit shared links
  • File activity history

External collaboration

Invite partners without losing control

Bring contractors, clients and suppliers into scoped workspaces where they see exactly what they are allowed to see.

External collaboration
  • Scoped spaces for external partners
  • Document, folder or team scope
  • External roles with limited rights
  • Controlled document sharing
  • Controlled folder sharing
  • External activity in the audit trail

Security & access

Security designed in, not bolted on

Encryption in transit and at rest, role-based and attribute-based access, least-privilege defaults and complete audit logs.

Security & access
  • TLS encryption in transit
  • Encryption at rest
  • Role-based access control
  • Attribute-based access rules
  • Immutable-style audit logs
  • Digital sign-off records

AI & automation

Planned intelligence for document workflows

We are evaluating AI capabilities that would turn unstructured documents into governed, searchable records.

Coming soon
  • Optical character recognition
  • Automatic classification
  • Metadata enrichment
  • Semantic search
  • Intelligent retrieval
  • Document analysis

Industries

Built for how your industry works

Doconax adapts to the document control conventions of the sectors that depend on governed documentation.

All solutions

Getting started

From current state to controlled in four steps

A pragmatic rollout path that protects what works today while introducing structure where it was missing.

  1. 01

    Configure

    Set up your workspace, roles and approval templates to match your existing process.

    • Document numbering scheme
    • Status and approval vocabulary
    • Role structure
    • Import layout ready
  2. 02

    Import

    Bring in existing documents with metadata, so history is preserved from day one.

    • Upload current revisions
    • Map categories and owners
    • Retain prior revision numbers
    • Reconcile with the old register
  3. 03

    Collaborate

    Invite the people and organizations who need controlled access to workspaces.

    • Internal roles activated
    • External partners invited
    • Scoped permissions applied
    • Collaboration visible in the register
  4. 04

    Govern

    Run your staged approvals, watch SLAs and use the audit trail to demonstrate control.

    • Approvals running on templates
    • Escalation active
    • Audit trail complete
    • Reports on due and overdue work

Launch

Ready to bring control to your documents?

Discuss your document control requirements with the Doconax team. We will scope a fit that matches how your organization actually works.

Contact the teamCompare pricing
  • Response within one business day
  • Scoped to your workflow requirements
  • No cost, no obligation