01
Controlled by design
External users enter through invitations and scoped roles, so the surface they can see is deliberately bounded.
- Invite-only access
- External role templates
- Scope choices explicit
- Full access never a default
External collaboration
External collaboration
Bring outside organizations into the controlled loop — with access limited to exactly what they need.
External collaboration
Who has access
- Project ownerFull project workspaceFull
- ClientApproved documents onlyLimited
- ContractorScope from invitationScoped
- SubcontractorSingle packageLimited
Two-way controlled exchange
Access scopes
- Document scopePer document
- Folder scopePer folder
- Team scopePer team
- External scopeExternal only
Representative sample data for illustration.
Representative product interface for illustration.
Capabilities
What you can do
External workspaces
Invite partners into scoped collaboration spaces.
Invitation control
Controlled invitations, not open links.
Role limits
External roles with clearly limited rights.
Scope by document
Sharing scoped to a document, folder or team.
Bidirectional exchange
Submissions and redlines can flow back in controlled form.
Audited activity
External actions captured in the same audit trail.
Details
How it works in practice
02
Works with the register
Documents shared externally remain controlled documents with their status and revision intact.
- Share register revisions
- Status preserved
- External feedback captured
- No out-of-band copies needed
03
Every action is traceable
External review, upload and download activity lands in the audit trail alongside internal activity.
- Login and access logged
- Submission events recorded
- Download activity visible
- Runs on internal retention
Launch
Ready to bring control to your documents?
Discuss your document control requirements with the Doconax team. We will scope a fit that matches how your organization actually works.
- Response within one business day
- Scoped to your workflow requirements
- No cost, no obligation