This is an editorial topic in preparation, not a published article.
One voice on statuses
Agree a status vocabulary and stick to it. A limited set of statuses people actually use beats a long list no one follows.
Ownership is explicit
Every register row names an owner. When a document has an owner, it has someone responsible for its correctness.
Audit as a reflex, not a task
If releases, approvals and changes are always recorded, audit readiness is a by-product rather than a project.