Focus areas
Four structured areas that matter most for this topic.
Begin the project with a document register
A single register of all controlled documents gives the project a shared source of truth from day one. Every document gets an ID, a state and an owner.
Use statuses that match the process
Draft, in review, approved and released are the minimum. Publicly visible statuses remove ambiguity about which version teams should use.
Route transmittals through the system
Issuing drawings or submittals through the platform keeps distribution history with the document itself, ready for the next audit.
Close out with a complete archive
A controlled archive at project end preserves the as-built record. Retention rules keep what must be kept and release the rest.
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